Timesheet calculator

How to fill in the timesheet

1. Choose the pay period: weekly, every two weeks, twice a month (1st–15th or 16th–end), the whole month, or a number of days. Then pick the date it starts.
2. Fill in each day you worked: in time, out time and the unpaid break in minutes. Days you leave empty count as days off.
3. Worked twice in one day? Press the + at the end of the row to add another shift on that date (for example 6–10 AM and 4–8 PM).
4. Add a note on any row: a job number, client, site or task. Notes go into the PDF and the CSV.
5. Choose the overtime rule and your pay rate, then download the timesheet as a PDF or CSV.

Timesheet or time card?

Both add up hours worked. The time card calculator is a fixed one- or two-week card with lunch punches, like a paper card at a time clock. This timesheet follows your pay period instead, so a semi-monthly or monthly payroll lines up with it, and it keeps a note on each row, which is what contractors, home care workers and anyone billing by job need.

Example: a half-month timesheet

A home care worker paid twice a month works 1–15 March with some split shifts:

The timesheet adds the two rows on 2 March into one 8.5-hour day, then groups the days into workweeks to find overtime: a half-month period usually contains parts of three workweeks, and each is counted on its own.

Overtime across a pay period

Pay periods and workweeks are different things. Under US federal law, overtime is owed for hours over 40 in each workweek, a fixed seven-day period your employer sets, even when you are paid every two weeks or twice a month (US Department of Labor Fact Sheet 23). Set Workweek starts on under More settings to your employer’s day (often Sunday or Monday); the timesheet then shows a table of each workweek’s hours. A week that begins before the pay period starts only counts the days inside the period, so check the first and last weeks against the days before and after it.

The same rules as the time card are available: US federal, California daily and weekly, over 8 a day or 40 a week, or your own custom limits.

Saving and sharing your timesheet

The timesheet is saved in this browser as you type. The PDF has your name and employer (if you add them under “Name and employer for the PDF”), every worked row with its note, the totals and signature lines. The CSV has one row per entry plus a total, and opens in Excel or Google Sheets. Times in the CSV use the clock you chose (12-hour or 24-hour); decimal columns use hundredths of an hour.